To: All employees of the Aleutians East Borough (AEB)
From: Clark Corbridge, Assistant Borough Administrator
Subject: AEB policy regarding Leave without Pay (LWOP)
Effective Date: February 28, 2008
A. The Borough Administrator or the Assistant Borough Administrator may grant leave without pay (LWOP) to any permanent employee of the Aleutians East Borough (AEB).
B. In order to be considered valid, a request for LWOP must be:
- Made on the official Borough LWOP Request Form (available below);
- The LWOP Request Form shall be completed, signed, and dated by the Borough employee requesting the LWOP; and
- Whenever feasible, the LWOP Request Form shall be submitted to the Borough Administrator or Assistant Borough Administrator a minimum of thirty (30) days prior to the date when the requested LWOP will begin.
C. A request for LWOP shall be considered in conjunction with the circumstances involved and the interests of the AEB, which shall include but need not be limited to:
- Representations made and documented at the time the employee was initially hired;
- Anticipated workload requirements;
- Staffing considerations during the period of the LWOP requested;
- The duration of the proposed period of LWOP; and
- Other factors which the Borough Administrator or Assistant Borough Administrator may deem relevant at the time the request for LWOP is being considered.
D. LWOP shall only be granted to an employee after that employee has utilized all available annual leave.
E. The general rule is that an employee on LWOP shall not accrue benefits, including medical insurance, PERS retirement, sick leave, or vacation leave. The administrator signing the LWOP request form shall have the discretion to make exceptions from this general policy. If such exceptions are made:
- The exception shall be documented in writing on the same document which grants the LWOP.
- The exception shall be explicit as to which type(s) of benefit(s) are being granted during the period of the LWOP, with all benefits not explicitly listed being deemed denied; and
- If the LWOP form is not signed and dated by an appropriate AEB administrator, the exception shall be deemed not granted, and the general rule (no benefits accrue during a period of LWOP) shall apply.
F. LWOP shall not exceed one hundred twenty (120) workdays every two (2) years. Exceptions may be granted, in writing, by the Borough Administrator or the Assistant Borough Administrator.
G. LWOP may include, but need not be limited to, family leave, maternity leave, education leave or leave for other personal obligations.
- When a period of LWOP ends, the AEB will make reasonable efforts to return the employee to the same position or a similar available position. However, the AEB can not, and does not, guarantee reinstatement in all cases.